Our client, a key player in the Defence and Security sector, is currently seeking a proficient HR Senior Administrator to join their Digital Solutions (IT) PMO team on a contract basis. This role is pivotal in supporting the PMO Lead, Senior PMO Analyst, and key stakeholders to ensure effective planning, coordination, and reporting across the function.

PMO Tasks

• Preparing the agenda and assuring project packs for the weekly Stage Gate Review
• Managing the Digital Solutions (IT) PMO Mailbox, ensuring timely responses and resolutions
• Coordinating the induction of new starters into the function
• Supporting the wider function on access requests and issues with key tools such as Jira and SharePoint
• Action and note-taking, along with chasing updates across the function

Ad Hoc Tasks

• Raising and tracking Purchase Requisitions (PRs) and liaising with procurement and finance as needed
• Supporting tracking financial commitments by coordinating with Project Managers
• Assisting the Head of BMT (Transformation and Governance) with preparation for audits and quarterly risk reviews
• Supporting the consistent use of tools, templates, and documentation standards across the function

Stakeholder Engagement

• Providing general support to the PMO Lead, including presentation preparation
• Acting as a central coordination point between the PMO team and the DSPMO Mailbox
• Building strong working relationships with BMT (Business Management Team), DIO (Delivery Integration Office), and delivery teams

Essential

• Proven experience as a Senior Administrator supporting a diverse team
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• Comfortable working with multiple stakeholders

Desirable

• Familiarity with project management frameworks (e.g. PRINCE2, Agile, MSP)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Experience using SAP
• Experience using JIRA

• Detail-focused with a proactive mindset
• Able to work independently and collaboratively across diverse teams
• Resilient, adaptable, and able to juggle multiple priorities

If you are an organised and proactive HR Senior Administrator looking for a challenging role in the Defence and Security sector, we encourage you to apply now. Join our client and contribute to the success of their dynamic Digital Solutions (IT) PMO team.