Job summaryThis post offers a unique opportunity for an experienced Pharmacy Technician to specialise in medicines procurement and pharmacy digital systems (including ePMA, Wellsky, and Powergate). You will combine technical, operational, financial, and leadership responsibilities to support the safe, efficient, and innovative delivery of medicines across South London and Maudsley NHS Foundation Trust. The role includes deputising for the Pharmacy Procurement and IT Systems Manager, supervising day to day activities of pharmacy procurement, and contributing to service development. You will play a key role in ensuring robust supply chain processes, financial governance, and optimisation of digital systems that underpin patient safety.

Responsibilities

Procurement and Supply Chain: Supervise purchasing, invoicing, and stock management processes, ensuring compliance with regional contracts (CMU), Trust financial procedures, and national guidelines.

Procurement and Supply Chain: Assist in the purchasing of medicines, equipment, and resources using Wellsky ordering and Powergate.

Procurement and Supply Chain: Ensure stock is managed effectively and minimising waste.

Procurement and Supply Chain: Liaise with suppliers to resolve shortages, negotiate best prices for unlicensed/over-labelled medicines, and pursue cost-saving opportunities.

Procurement and Supply Chain: Clarify price discrepancies, follow up credits, and amend supplier/product data on pharmacy systems.

Procurement and Supply Chain: Attend regional/national procurement meetings in the absence of the Procurement Manager.

Procurement and Supply Chain: Support controlled drug stock checks, date checks, and rolling audits in line with GDP and governance standards.

Procurement and Supply Chain: Provide medicines information and advice to healthcare staff within scope of practice.

Procurement and Supply Chain: Liaise with clinical pharmacists where supply shortages may impact on patient care and propose solutions.

IT Systems and EPMA

Act as deputy IT systems lead, supporting Wellsky and Wellsky

Provide first-line technical support to pharmacy staff, escalating complex issues where needed.

Collaborate with Trust digital teams to ensure accurate ePMA build and data transfer for new medicines and suppliers.

Contribute to system development and optimisation projects to improve workflow, accuracy, and efficiency.

Deliver training and maintain SOPs for pharmacy IT processes.

Leadership and Supervision

Lead and support the procurement and IT team in the absence of the Pharmacy Procurement and IT systems Manager.

Supervise ATOs, trainee pharmacy technicians, PTPTs, and trainee pharmacists in procurement and IT processes.

Contribute to recruitment, training, and competency assessments.

Lead daily huddles/meetings to disseminate information, allocate tasks, and foster team effectiveness.

Support rota management.

Governance, Audit and Service Development

Support the creation, implementation, and review of SOPs, policies, and governance frameworks relating to procurement and IT.

Undertake audits of procurement processes, stock management, and IT system accuracy; contribute to KPI development.

Investigate procurement errors or stock discrepancies and take appropriate corrective action.

Ensure compliance with Health and Safety, COSHH, and safe handling of medicines policies.

Participate in service development projects to improve efficiency, reduce turnaround times, and maximise cost savings.

Financial and Data Management

Assist with preparation of monthly reports on procurement activity, financial performance, KPIs, and savings initiatives.

Ensure procurement activity aligns with the Trust medicines budget and identify opportunities for efficiency.

Provide data for FOIs, benchmarking, Pharmex/Exend, and Trust governance reports.

QualificationsEssential

NVQ Level 3 Pharmaceutical Sciences or a recognised equivalent

Registration with the General Pharmaceutical Council (GPhC) as a Pharmacy Technician

Desirable

Accredited Checking Technician

Practice Supervisor

CIPs

Member of the Association of Pharmacy Technicians (APTUK)

Skills

Excellent verbal and written communication

Ability to write and implement procedures

High level of knowledge of all Microsoft applications and pharmacy stock control systems

Ability to work under pressure

Good organisational skills

Experience

Significant Hospital Pharmacy experience

Management or supervisory skills

Experience in a similar post

Significant purchasing experience

Experience liaising with Trust finance department and wholesaler finance to resolve disputes

Knowledge

Stock Control and GDP

Knowledge of NHS purchasing systems i.e Powergate, Wellsky, eProcurement, Crystal Reports

Knowledge and relevant experience of ePMA with respect to drug configurations, formulary management and trouble shooting

Knowledge of the ePACT system and ability to run reports

Understanding of stock control, logistical systems and financial systems for medicines

Disclosure and UK RegistrationThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

UK RegistrationApplicants must have current UK professional registration. For further information please see the NHS Careers website.

Employer details

South London and Maudsley NHS Foundation TrustMaudsleyDenmark HillLondonSE5 8AZ

Employer''s website

https://www.slam.nhs.uk/

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