Executive Assistant to the Head of Hotels

Location : Montcalm Collection Head Office, LondonReports to : Head of HotelsDepartment : Executive OfficeJob Type : Full-time, PermanentAbout Montcalm Collection

The Montcalm Collection is a curated group of luxury hotels in London, defined by their individual charm and a shared commitment to thoughtful service, timeless elegance, and modern sensibility. From historic landmarks to contemporary havens, our properties are united by a philosophy we call

Sensitive Luxury —hospitality that is heartfelt, design-led, and deeply in tune with guest and team experience.Overview

As Executive Assistant to the Head of Hotels, you will play a pivotal role in the smooth and efficient running of our leadership office. This position requires a highly organised, discreet, and proactive individual who can anticipate needs, manage complex schedules, and support strategic business initiatives across the Montcalm Collection portfolio. This is an exciting opportunity for a detail-driven professional with strong business acumen and a passion for luxury hospitality to contribute to the success of a dynamic, fast-growing hotel group.Key Responsibilities

Provide full executive and administrative support to the Head of Hotels, including diary management, travel coordination, and meeting preparationAct as a liaison between the Head of Hotels and internal/external stakeholders, always maintaining professionalism and confidentialityManage communications on behalf of the Head of Hotels, drafting correspondence, presentations, and reports as requiredCoordinate and minute senior management meetings, ensuring timely follow-up on actions and prioritiesSupport the preparation and submission of board reports, performance updates, and key documents for group-wide initiativesOrganise events, leadership offsites, and cross-departmental projectsMonitor deadlines and assist with project management support across operational and strategic workstreamsAssist with HR and confidential staff-related matters in collaboration with People and CultureChampion the values and ethos of the Montcalm Collection in every interactionAbout You

Proven experience as an Executive Assistant at C-suite or senior leadership level, ideally within hospitality, lifestyle, or a creative sectorExcellent written and verbal communication skills, with a natural ability to engage diplomatically and professionallyHigh level of discretion and integrity in managing sensitive informationStrong organisational and project coordination skills, with the ability to multitask and adapt in a fast-paced environmentTech-savvy, confident with Microsoft Office, project management tools, preparation programmes and calendar platformsPassion for hospitality, luxury service, and brand storytellingCalm, poised, and solutions-orientedWhat We Offer

Personal development opportunities and bespoke trainingAccess to wellness benefits and hotel experiencesThe chance to be part of a creative, inclusive and passionate leadership team shaping the future of independent luxury hospitality in LondonCollaborative and empowering team dynamicsPathways for promotions and growth within the brandRecognition and Rewards ProgramAccess to an array of discounts via our Benefits PlatformComprehensive training through Certified Classroom and E-Learnings28 holidays annually, inclusive of 8 bank holidays. Additional holidays post 2-year tenureHealth incentives: Cash-back on optical, dental, chiropractic, and physio servicesConcession on gym membershipsInclusive pension schemesNutritious meals provided during shiftsEligibility

Candidates must be authorised to live and work in the UK. Currently, visa sponsorship is not available for this role.Equal Opportunity Employer

At Montcalm Collection, diversity and inclusion aren\''t just buzzwords. We genuinely value the unique perspectives everyone brings, regardless of gender, ethnicity, age, disability, or background. Our culture thrives on mutual respect, and we provide a workplace free from discrimination and prejudice.Should this role resonate with your aspirations, please apply. If not shortlisted, we encourage you to explore other opportunities with us, either now or in the future.Note: If you do not hear from us within 14 days, kindly consider your application as not shortlisted for this role.Please note that we do not accept unsolicited CVs from agencies or headhunters. Any CVs submitted for these roles without prior written agreement from our Head of Human Resources will be considered the property of the company and will not be subject to agency fees.

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