Finance and Contracts Administration Manager

Location: Central London Office
Salary: -40,000 - -50,000 + 23 days holiday + bank holidays + package
A leading Mechanical and Electrical Installation and Maintenance contractor specialising in full HVAC/ Mechanical and Electrical support is seeking a dynamic Finance and Contracts Administration Manager. This role combines facilities helpdesk coordination with financial and administrative management, supporting both the Managing Director and senior leadership team in ensuring smooth operational and financial performance.

Key Responsibilities

Facilities Helpdesk & Contract Administration

• Schedule PPMs and reactive works for engineers, managing job sheets, works orders, WIP, and updating the CAFM system (Simpro).
• Act as a key point of contact for engineers and clients, booking and following up on reactive works to ensure timely completion.
• Produce client reports, maintain asset management data, and support the Contracts Manager with proactive administration duties.
• Create purchase orders and sales invoices related to maintenance contracts.

Finance & Administration

• Manage day-to-day bookkeeping (sales, purchases, bank reconciliations, journals).
• Oversee accounts payable and receivable, supplier payments, staff expenses, and payroll coordination.
• Prepare monthly management accounts, and liaise with external accountants for year-end audits.
• Work with project and service managers to track costs, revenue, WIP, and ensure commercial viability of contracts.
• Assist with budgeting, forecasting, and identifying cost-saving opportunities.

Required Skills & Experience

• Proven experience in facilities maintenance contract administration (M&E, HVAC or FM).
• Financial administration or accounting experience (AAT/ACCA/CIMA or QBE considered).
• Strong IT skills including Word, Excel, Outlook, and for accounting Sage 50/ CAFM software (Simpro experience an advantage).
• Excellent attention to detail, proactive approach, and ability to liaise confidently with engineers, clients, and senior management.
• Based within commuting distance of Central London

Contact Nikki at Tech-People (phone number removed) the specialist recruitment agency and business within HVAC, M&E and Utilities
Tech-people are the leading recruitment business and agency within M&E and Construction
We are committed to attracting and providing a diverse workforce that reflects the communities in which our clients and stakeholders operate, helping to facilitate an environment that enables everyone to fulfil their potential.