Role: Real Estate Coordinator
Location: Milton Keynes - Office based
Pay Rate: £15.00 - £18.00 per hour DOE.
Shift Times: Monday to Friday 09:00 - 17:00 / 08:00 16:00 - Candidate Preference
Shift Pattern: Temp to perm for the suitable candidate

Role Overview:

Reporting to the Head of Property, we are looking for a Real Estate Coordinator who will help manage the company''s properties by tracking and making sure all lease renewals run smoothly. Working with various teams across the business you''ll play a key role in ensuring the efficiency across all real estate activities.

Our client is looking for someone who can think on their feet, who will escalate, and issues wherever needed and someone who is fully confident in raising any knowledge gaps to ensure you receive the correct training for you to do the best possible job. The ideal candidate would be someone who experienced in using Excel, who can work with numbers and calculations and ideally someone who has some experience in properties / estate agents etc. On the job training will be given wherever necessary.

What you will do:

• Maintain and review our global real estate database regularly (Planon)
• Monitor lease dates and rent reviews - engaging with our teams to ensure records are up to date.
• Monitor the centralised inbox, responding wherever necessary and reviewing and processing incoming invoices for rents, rates, insurance and utilities and update the appropriate databases etc.
• Support on the front desk with general reception / admin duties, i.e speak to couriers, members of the public face to face and answer inbound calls.
• Support our business units, carrying out search reports on new office or warehouse spaces
• Support finance with rent and billing queries - i.e rent free periods, rent review etc and ensuring relevant documents are updated i.e excel databases.
• Attend regular meetings and prepare monthly reports / presentations wherever required.
• Handle ad hoc property-related questions from the team (e.g. parking, waste disposal, lighting issues).
• Support other business units with ad hoc requests wherever required.

What We''re Looking For (essential skills):

• Experienced in the use of Microsoft packages - especially Excel.
• Analytical mindset - Need to be able to break down data such as service charges, invoices, utility bills etc, identify issues and make informed decisions to reach a resolution.
• Someone who is willing to learn, you may not know everything about property, but the client is willing to put in time to train the ideal candidate that is wanting to learn.
• Must be comfortable working on their own and as part of a wider team across the business.
• Must be approachable and have impeccable customer service skills.
• Someone who has an excellent attention to detail.

What We''re Looking For (Preferable but not essential skills):

• Experience in using property databases such as Planon or CoStar
• Basic understanding of legal and financial processes in property management
• Some experience with commercial property or leases