Job Title: Institute Administrator
Location: Manchester (M13)
Sector: Admin and Secretarial
Job Type: Temporary (3 months+)
Working Hours: Full-time, Monday to Friday (8am–4pm or 9am–5pm)
Pay Rate: £15.19 per hour
 
About the Role
We are seeking an experienced and organised Institute Administrator to join a busy academic institute based in Manchester. This is a varied role that plays a key part in supporting the day-to-day operations and wider strategic goals of the Institute. You’ll work closely with the Institute Director, Institute Officer, and Institute Manager, providing high-level administrative and operational support.
This is an ideal role for someone who enjoys working in a dynamic environment, has strong communication and coordination skills, and is confident managing a range of admin tasks from diary management to organising events and handling finance systems.
 
Key Responsibilities
 
Operational Support:

- Act as a point of contact for internal and external queries
- Provide general admin support across the Institute
- Manage shared inboxes and respond to queries appropriately
- Assist in the planning and delivery of events and meetings
- Book travel and accommodation arrangements as needed
- Maintain accurate records, data, and distribution lists
- Support diary management for senior staff

 
People and Organisational Development:

- Support recruitment processes via the JobTrain system
- Coordinate induction and welcome arrangements for new staff
- Maintain absence records and liaise with relevant departments

Estates and Facilities:

- Act as liaison for building-related queries and office moves
- Manage building access and update occupancy records
- Support with health and safety requirements where necessary

 
Finance Administration:

- Process purchase orders and track invoices using internal systems
- Coordinate event-related spending and assist with procurement
- Handle staff expense claims and process payments

 
General Duties:

- Minute-taking and meeting support
- Promote and adhere to University policies and procedures
- Provide occasional cover for the Institute PA as needed

 
Essential Skills and Experience:

- Proven experience in an administrative support role
- Confident managing multiple priorities in a busy environment
- Experience coordinating events and managing finance systems
- Excellent organisational, communication, and problem-solving skills
- Strong attention to detail and ability to work independently
- Good IT skills with willingness to learn new systems
- Experience supporting senior-level staff and diary management

Desirable:

- Familiarity with systems such as Oracle, iProc, Key Travel, JobTrain, or Eventbrite
- Experience with university or public sector administration

What We Offer

- A professional and supportive working environment
- Opportunity to gain valuable experience within a leading university setting
- Flexible working hours within the core schedule
- Competitive hourly rate

 
To Apply:

If you meet the requirements and are available for an immediate start, please send your CV to cathryn.smedley@pertemps.co.uk