Job overview

Can you provide efficient, high quality people management?Do you have the organisational skills to support a large Administration team?We are currently seeking a part time Office Manager to join the Oxfordshire Talking Therapies (OTT) team! You will be responsible for the provision of effective administrative support to the OTT service, to ensure the service is well organised and efficiently run and to work with the Deputy Team Manager in the development and modernisation of clinical services and administration processes.You will have delegated responsibility for the development and management of administrative and electronic systems to record and provide necessary data and information to Team Managers, helping provide the smooth and efficient running of a key function, which helps support approximately 250 staff. This is a fantastic opportunity for someone with a wide range of admin experience and organisational skills to join an engaging friendly and inclusive team.Please be aware, this is an interim role, to cover a maternity cover.Main duties of the job

The responsibilities include, but are not limited to:Overseeing day-to-day management, clinical systems, health and safety, and administrative processes.Collecting, recording, and auditing relevant data, and reporting to the Senior Management Team.Managing referrals, screening, and allocation of new referralsLiaising with patients, families, GPs, and other professionals to improve service accessibility.Facilitating communication within the team and with the Team Manager.Managing administrative staff, including rotas, sickness, absence, and training.Managing a delegated budget for office supplies and petty cash.Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the “candidate guide to making an application” which is attached to all roles. Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible.Our vision is that no matter who you are or where you are, you will tell us that you receive:

“Outstanding care delivered by an outstanding team”Our values are: “Caring, safe and excellent”At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:Excellent opportunities for career progressionIndividual and Trust wide learning and development27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceNHS DiscountPension schemeLease car schemeEmployee Assistance ProgrammeMental Health First AidersStaff accommodation (waiting lists may apply)Staff networking and support groupsDetailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.Person specification

QualificationsEssential criteriaVariety of previous office administration experience at a senior levelSkillsEssential criteriaAble to demonstrate good interpersonal and communication skillsHigh levels of Knowledge of Microsoft SystemsAbility to manage and prioritise own workloadData entry experienceDesirable criteriaAbility to use Patient related electronic record systems.Ability to cope effectively under pressure/with distractions.ExperienceEssential criteriaExperience of organising and managing an admin serviceDealing with complaintsUnderstanding of mental health issuesExperience of managing staffExperience of dealing with complex and challenging situationsDesirable criteriaPrevious NHS experienceDocuments to Download

Office Manager JD (PDF, 816.3KB)Guidance Notes for Candidates Applying for a job at OHFT (PDF, 424.6KB)Recruiter Contact Details

Name: Amanda HutchinsonTitle: Deputy Team ManagerEmail: amanda.hutchinson@oxfordhealth.nhs.ukTelephone: 07769 935568

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