Bookings and Event Manager

Gloucestershire’s largest comprehensive school with over 200 staff and approximately 1,800 students is seeking a Bookings and Event Manager to join its sports center, supervising a team of Receptionists and Sports Centre Attendees to ensure a smooth running of events and the Centre.
You will be working 37 hours per week 52 weeks per year, Monday 10:30 – 18:00, Tuesday -Thursday 10:30-18:30 and Sunday, 08:15-16:15.
As Bookings and Event Manageryour responsibilities will include:
- To plan, prepare and manage events at the venue.
- This is a key holder position responsible for the opening and closing of the facilities, ensuring security by activation of the intruder alarm and ensuring building/equipment checks are carried out as stipulated in the daily log.
- Overseeing the running of let facilities whilst on shift, providing assistance and support to facility users, promoting a customer-focused environment, generating excellent public relations and customer care.
- To support the Commercial and Facilities Manager in leading all associated activities in order to best support the school in achieving its strategic objectives.
- Defining goals, developing concepts, creating budgets, and establishing timelines.
- Sourcing and negotiating with caterers, AV providers, and other vendors.
- Managing event logistics, including registration, transportation (if required), accommodation (if required), and on-site coordination.
- Health and safety, ensuring risk assessments, permits, licenses, liability insurance and any other paperwork are in place.
- Developing and implementing marketing strategies to attract attendees and sponsors.
- Tracking expenses, ensuring adherence to the budget, and identifying cost-saving opportunities.
- Supervising event staff, managing logistics, and handling any issues that arise.
We are looking for a Bookings and Event Managerwith the following:
- GCSE or equivalent in English and Maths
- Knowledge of safeguarding procedures
- Experience of sales, bookings and event administration and management
- Experience of financial processes including cash handling, taking card payments and invoicing
- Experience of managing, motivating and developing people
- Computer literate, with a good understanding and experience of using Microsoft Office and a willingness to learn new systems and processes
- Knowledge of relevant health and safety procedures and accepted good practice
- Experience of developing and maintaining contacts with outside agencies as appropriate
- A commitment to professional development
What’s in it for you£
- Attractive salary and pension.
- Generous annual leave entitlement.
- Free one-to-one wellbeing support.
- Family friendly policies.
- Onsite parking facilities with Four electric car charging points and cycle storage.
- Salary sacrifice electric car leasing scheme
- Free access to the school’s Gym.
- Cycle to work scheme.
- Discounted gift cards via Voucher Store.
- Techscheme – save money on the latest tech from Apple and Currys PC World.
- Blue Light Card - Discount scheme
- A comprehensive range of staff social events throughout the year.
- Onsite catering open between 8:00am and 1:30pm daily.
- Support to complete further academic study and professional qualifications.
- A wide range of statutory benefits including sick pay, maternity, parental, and adoption leave
- Enhanced Paternity Leave Policy
You will be joining a school who are purposeful, curious, proud, and supportive.
If this sounds like the Bookings and Event Manager role for you, click apply now.
Close date – Monday 11TH August – 09:00
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