Purpose

To provide administrative support to Management and/ or any function that requires it. To organise project and company documentation within the document control team. To assist with implementing office procedures and frequently take responsibility for specific projects and tasks.

Profile

Our administrative staff take pride in their work, which is always accurate and clear. They respect their colleagues and work well both in a team and on their own. They communicate well ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities/Deliverables

- Take a lead role in the day-to-day administration of office functions

- Scanning, renaming & filing of various documents; Induction Forms; Fit to Work Forms; Project Folders; Orders; Health & Safety Records; Other

- Manage Drawing updates; downloading, filing, updating drawing registers,

organizing hard copies for site and revising office folders.

- Document control; downloading and uploading files on EDMS systems such as Asite, Aconex, and Viewpoint.

- Printing and preparing RAMS folders

- Online Site Pre inductions

- Brickwork H&S monthly hours

- Support with Tender enquiries.

- Preparing O&M manuals

- Log updates; Master Design, O&M, Orders, Telephone list, Job lists

- Organising, maintaining, and keeping the archive room clean

- Collating and submitting Annual Brickwork Award submissions

- Creating project case studies

Skills

- Proficient in various Electronic Document Management Systems

- Computer literate - MS Office applications (Word, Excel, PowerPoint)

- Attention to detail - accurate reporting

- Organisation - be able to meet deadlines and be flexible to work within a team

- Excellent communication skills - clear, polite and helpful manner

Health & Safety

Any health and/or safety concerns must be reported to a senior member of staff.