Executive Assistant

+12 months +

+fully remote working

+-19.41 ph (Umbrella rate)

Description:

We are seeking an experienced and highly professional Executive Assistant to provide dedicated support to senior leaders within a fast-paced environment. This role is responsible for delivering high-level administrative and organisational support, ensuring the effective management of priorities, schedules, communications, and key business activities.

• Manage complex calendars, appointments, meetings, and travel arrangements.
• Prepare and coordinate reports, presentations, correspondence, and expense claims.
• Act as a key point of contact, managing communications and screening enquiries where appropriate.
• Organise meetings, prepare agendas, and coordinate follow-up actions.
• Maintain accurate records, files, and confidential documentation.
• Support budget administration and assist with compiling information for reports and business reviews.
• Coordinate activities across departments and build effective relationships with internal and external stakeholders.
• Welcome and assist visitors, support onboarding activities, and contribute to the smooth running of the office.
• Manage multiple priorities and projects simultaneously, exercising sound judgment and discretion at all times.

• Minimum 5 years'' experience in an Executive Assistant or senior administrative support role.
• Proven experience supporting senior leaders or executives.
• Exceptional organisational, communication, and stakeholder management skills.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage competing priorities, work independently, and maintain strict confidentiality.
• High school diploma or equivalent; additional education is desirable.

The successful candidate will be a proactive, adaptable, and highly organised professional who can anticipate needs, solve problems effectively, and provide seamless support to senior leadership.