Business Support Assistant

Location: Trinity Road, Bootle, Merseyside, L20 3NJ
Start Date: ASAP
Contract Duration: 5+ Months
Working Hours: Mon – Fri, 09:00 – 17:00, 37 Hours per week
Pay rate: £ 12.51 per hour
Job Ref: OR12210
 
Responsibilities

• Provide clerical, administrative, and financial support under the direction of senior staff.
• Perform ICT-based tasks, including producing letters, reports, schedules, and data inputting.
• Offer clerical support such as reprographics, photocopying, filing, emailing, and faxing.
• Maintain manual and computerized records and management information systems.
• Sort and distribute internal and external mail.
• Handle reception duties, including answering routine inquiries and managing visitor sign-ins.
• Assist with meeting arrangements, including booking rooms and sending invitations.
• Take notes in meetings as required.
• Operate office equipment, following manufacturer's instructions.
• Arrange the ordering and secure storage of supplies like stationery.
• Conduct routine general financial administration, such as managing petty cash.
• Adhere to policies and procedures, including health and safety guidelines.
• Contribute to the service's aims and development.
• Work collaboratively as part of a team, supporting colleagues.
• Participate in meetings and undertake personal and professional development activities.
• Maintain confidentiality and data protection, reporting concerns appropriately.

Person Specification

• Qualifications/Training:
  • NVQ Level 2 in Numeracy/Maths and Literacy/English (Desirable)
  • NVQ Level 2 in Business Administration/Customer Service or equivalent qualification or experience (Desirable)
• Experience:
  • General clerical/administrative work experience (Essential)
  • Basic knowledge of First Aid (Desirable)
  • Awareness of inclusion, especially within a Children's Services setting (Desirable)
• Skills/Knowledge/Aptitudes:
  • Effective communication and influence skills (Essential)
  • Teamwork abilities, including sharing information and providing feedback (Essential)
  • Organizational awareness and understanding of job contribution (Essential)
  • Adaptability to change and learning from experience (Essential)
  • Proficiency in using workplace technology and willingness to update skills (Essential)
  • Professional values and practice, including building relationships and improving practice (Essential)
• Other:
  • Complete Appointed Persons First Aid at Work training (Essential)
  • Flexibility to meet service needs (Essential)

 
DISCLAIMER: By applying for this vacancy, you consent to your personal information being shared with our client and any relevant third parties we engage with, for the purpose of assessing your suitability for the role. You acknowledge that it is your responsibility to inform i-Jobs in advance if there are any specific organisations or hirers to whom you do not wish your details to be disclosed.