Responsibilities

Lead and develop the VMS administration team.

Manage fleet systems and ensure legal documentation compliance.

Act as a key contact for complex enquiries and complaints.

Support procurement, rollout, and maintenance of fleet vehicles.

Liaise with external suppliers and monitor service quality.

Contribute to fleet decarbonisation and climate targets.

Oversee financial processes within the team.

Qualifications

Full UK driving licence.

AFP membership or equivalent.

5+ years'' experience in fleet administration.

Supervisory experience in a fleet/travel function.

Strong IT skills (Word, Excel) and understanding of statutory fleet responsibilities.

Desirable

BTEC Level 5 in Management or equivalent.

Progress on AFP Fleet Vehicle Management Pathway.

Working for Birmingham City Council is more than just a job; it''s about making life better for the 1 million plus people who live and work in the city. The Council is a fantastic place to work. You will find an organisation that is both challenging and supportive; with a leadership impatiently adventurous in its pursuit of excellence.

A Prosperous Birmingham: through a focus on inclusive economic growth, tackling unemployment, attracting inward investment, and maximising the benefits of the Commonwealth Games.

An Inclusive Birmingham: through a focus on tackling poverty and inequality, empowering citizens, promoting diversity and civic pride, and supporting and enabling all children and young people to thrive.

A Safe Birmingham: through a focus on making the city safer, safeguarding vulnerable citizens, increasing affordable housing, and tackling homelessness.

A Healthy Birmingham: through a focus on tackling health inequalities, encouraging physical activity and healthy living, supporting mental health, and improving outcomes for adults with disabilities and older people.

A Green Birmingham: through a focus on street cleanliness, improving air quality, continuing the route to net zero, and becoming a city of nature.

We see the Council''s role as providing strategic leadership - that''s being able to visualise a new future for the city and equipping others to share our vision. We want to ensure the provision of services for all, so we can support those least able to support themselves by working with partners and putting citizens and neighbourhoods at the heart of our decision-making. We are always looking for people who put the customer at the centre of their approach, with a commitment to excellence to help us achieve our vision. We will support you to develop and thrive in your role, building a pathway for long-term success, with lots of development opportunities, such as apprenticeships.

Fixed Term Contract - until March 2026 (potential to be extended) Grade 5 - £41,511 - £49,764. Consultation grade - subject to formal evaluation under the Pay Equity Review. Working 36.5 hours per week.

Are you passionate about fleet management and sustainable travel solutions? Birmingham City Council is seeking a dynamic VMS Administration Manager to lead our Vehicle Management Service (VMS) office team. This pivotal role ensures the efficient management of our fleet and staff business travel, supporting legal compliance and the transition to electric vehicles. You''ll be at the heart of driving operational excellence, minimising vehicle downtime, and delivering fit-for-purpose travel solutions across the organisation.

In return, we offer you excellent terms and conditions, generous annual leave, a great pension scheme, well-being support, annual travel passes and discounts at a number of city centre establishments.

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