OverviewProject Coordinator, Maternity Cover – Job Advert

BTS have a fantastic opportunity to join our busy European Operations team for 12-month, fixed term contract for maternity cover. This vacancy is based in London, in our Hammersmith office.

The Company

BTS is a global professional services firm headquartered in Stockholm, Sweden, with some 1000 professionals in 34 offices located on six continents. We focus on the people side of strategy working with leaders at all levels to help them make better decisions, convert those decisions to actions and deliver results.

We work in small teams to develop customised business simulations and other learning solutions and then we facilitate learning journeys directly with our clients in a setting that incorporates humour, fun and competition. BTSers are expected to be team players, leaders, and entrepreneurs.

The Role

No two days are the same as we coordinate and deploy the logistics for our programs to regional and global clients! You will support the execution of these programs, working with multiple stakeholders to ensure each client project is run successfully. Service is key and the Europe Operations team are at the heart of our client success management. A fun team dynamic and attitude to work supports us to be at our best whilst delivering the highest service and results to our clients. This role is critical in ensuring our world-class programs are delivered smoothly and effectively.

Hours are generally between 9.00am to 5.30pm (UK) Monday to Friday, with some flexibility required due to global sessions.

Responsibilities

Provide general logistical and administrative support to

Client Delivery Teams

[globally]. This will involve, but not be limited to:

Managing and maintaining program data across various platforms simultaneously to enable successful client engagements, including but not limited to, CVENT, Gallup, Miro, Smartsheet, Zoom, MS Teams as well as our in-house digital systems

Scheduling face- to- face and virtual workshops, as well as individual and group coaching sessions

Resourcing facilitators and coaches from both our internal pool of colleagues, as well as our external facilitator network

Uploading and launching new programmes via our in-house digital systems (Coach OS, Momenta) and monitoring participant engagement

Face- to- face workshop logistics, including, but not limited to shipping of IT, ordering printed materials and maintaining and updating our digital deployment systems

Supporting the finance department with the invoicing process including obtaining purchase orders and expenses validation

Generate system reports for program activities and assist with metrics reporting

Ensuring all client SLA’s are met

Work in close partnership with client and internal account teams to put forward recommendations for process improvement that could benefit client and team satisfaction

Maintaining accurate data on the businesses ERP (Resource and Financial tracking) system and in line with Operations KPI targets

Support general Office Management activities, including office logistics, culture and engagement activities, coordination of supplies and meeting room/visitor management

Who we are looking for:

Organised , analytical and capable of working on multiple projects simultaneously, with exceptional attention to detail

Highly pro-active; always a step ahead and on top of tasks at hand whilst keeping an eye on the long-term goals of a project

Strong communication, able to relay instructions and decisions clearly both verbally and in writing

To be able to demonstrate workload prioritization, focus to tasks and personal time management

A relationship builder, capable of managing various internal and external stakeholders

A creative thinker who looks for opportunities to improve existing processes, with the client and team at front of mind

Independent; a quick learner and comfortable taking on responsibility and testing new solutions and systems

Digitally savvy, ideally with experience using virtual meeting platforms (such as Zoom or Microsoft Teams)

Experience in using Microsoft Office Suite is required (Outlook, Excel, Word and PowerPoint)

A flexible attitude, unphased by unexpected change and ambiguity and able to adapt to changing scenarios at pace

A professional individual with a good sense of fun

Our

UK Ops

teams are in both London and Portsmouth. We may ask you to travel to either location for team days or events. We work within a hybrid arrangement, with the expectation to spend of 60% of your working time (minimum 3 days) in your respective local office.

You will be asked to attend the office more frequently (up to 5 days) during the first 8 weeks to further your onboarding.

What we offer

In return we offer a people focused, fun and supportive work environment, opportunities for structured professional development and a range of other personal and financial benefits ( a 25 days holiday and pension scheme)

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