Overview

A highly regarded boutique asset management firm and family office based in the West End, is seeking an exceptional Executive Assistant to provide seamless support to the Senior Partner (Principal) and Chief Investment Officer (CIO). This permanent role offers the opportunity to join their well-established team in a fast-paced, discreet, and highly collaborative environment. Working in close partnership with the Senior Family Office Executive (SFOE) who oversees the Secretariat team, you will jointly ensure seamless, right-hand support to the Principal in all facets of his business and personal life with absolute discretion. This role requires constant collaboration with the SFOE, open communication, and a constructive, ego-free team culture. You will also be the principal point of contact for EA support to the CIO, managing all diary, travel, meetings and administration, although you have the broader support of the Secretariat team across all these responsibilities.Hours:

8.30am-5.30pm, Mon to FriLocation:

MayfairSalary:

Competitive, dependent on experience + discretionary annual bonusBenefits:

15% Pension Contribution, extensive private healthcare, travel insurance, 25 days annual leave plus bank holidays.Start Date:

ASAPInterviewing:

ASAPResponsibilities

Proactively manage complex diaries for the Senior Partner, CIO, CFO and selected board membersCoordinate multi-leg, international travel – both business and personalMaintaining and organise inboxes, contact databases and confidential records through Outlook, external CRM systems and password management tools.Draft, review and edit correspondence on behalf of the Senior PartnerTake live and recorded dictation, producing accurate transcriptsPrepare documents, reports and presentations; take concise and actionable notes during fast-paced meetingsMaintain investment records and transactions, liaising with private banking teams to execute instructionsSupport the Senior Partner’s professional, political and charitable interestsLiaise with household staff, the Principal’s wife’s part-time PA, and service providers to coordinate personal arrangementsProvide logistical support to the Principal’s and CIO’s school aged and adult children, including scheduling and travel planningOversee domestic logistics for the CIOOrganise and manage private events and engagements such as group theatre/concert/festival outings, restaurant bookings and shootsEssential Requirements

Significant experience supporting at C-Suite level within a family office or boutique corporate environmentExceptional organisational skills with the ability to prioritise and manage multiple tasks under pressureHighly numerate with strong attention to detailExcellent written communication skills, with flawless grammar and spellingProficient in rapid, accurate typing (80+ WPM preferred)IT literate across Microsoft Office Suite, CRM systems and related toolsProved discretion, professionalism, and ability to handle sensitive, confidential informationCalm, confident, and solutions-focused, even in fast-moving situations.Collaborative and team-oriented, with a respectful, ego-free approachDesirable

Knowledge of investment and financial terminologyExperience in event planning for HNWIsFamiliarity with political or charitable liaison workPlease Note

We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following requests to aid your application:Detail your relevant experience in a Cover Letter and include this on an up to date CVQuote your required salaryConfirm your availability for interview and when you could start a new roleIf you can forward references to us, these can only strengthen your applicationThe more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.

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