Job Title: Team Leader Secretary / Administrative Support Location: Whiteabbey Hospital Salary: Band 3 12.75 per hour Contract Type: Temporary ongoingAbout the Role We are looking for a dedicated and highly organised Secretary to provide comprehensive administrative and secretarial support to our Team Leader and departmental staff. This is a key role within our team, ensuring the smooth running of daily operations and maintaining efficient communication both within the department and with external partners.Main ResponsibilitiesProvide full secretarial support to the Team Leader, including managing diaries, scheduling meetings, and preparing necessary documentation.Deliver a wide range of administrative support such as audio typing, photocopying, filing, and data entry.Produce high-quality correspondence, reports, and documents from a variety of sources including notes, dictation, and manuscripts.Co-ordinate and support meetings, including preparing agendas, taking minutes, and distributing relevant materials.Manage incoming and outgoing correspondence, including email and telephone enquiries, ensuring effective follow-up and timely responses.Maintain and update departmental records, databases, and filing systems in line with confidentiality and data protection standards.Liaise professionally with internal colleagues, external agencies, and service users to ensure accurate communication and information sharing.Assist with data collection, statistical reports, and spreadsheets