Temporary Personal Assistant

12 months with a possible extension

-15.94 per hour

Monday to Friday 9-5 (hybrid pattern)

Purpose of job

To support the delivery of key business priorities and help to build and develop a strong business management ethos to deliver an excellent service.

The Business Management Personal Assistant provides effective and efficient administrative support to the Deputy Director and Team assisting with administrative tasks, recruitment and induction for new team members.

Key Task Areas and Duties:

• Dedicated Executive/PA support
• Email management for Director/Deputy Director
• Diary management for Director/Deputy Director and wider team
• Drafting correspondence on behalf of Director/Deputy Director
• Management information (commissioning reports, collating team entries for Weekly Briefing to Perm Sec, Staff in Post, CMS compliance etc)
• Set up and administer all SLT/team meetings and stand-ups (compile agenda items, progress actions, summarise a redacted version for division) and help with away-days/training events
• IT support/training for Director/Deputy Director and wider team
• On-boarding new starters (new starter forms, arranging IT etc)
• Meeting/Room booking
• Taking minutes (non-casework)
• Releasing and recording time on CMS for team members where required
• Dealing with Omnidox/finance queries
• Support for corporate events relating to Director/Deputy Director''s corporate roles
• Updating team email distribution lists
• Bonus award support
• Book in/escort guests
• Printing meeting papers
• Expense claims and travel bookings (non-casework)
• On team rota for dealing with hard copy post
• On team rota for New Proceedings Inbox or TSol inbox, as required
• Support BM colleagues (eg. cover periods of leave)
• Stationery co-ordinator for team
• Ad hoc administrative tasks as required

Note

This job profile sets standards for a Business Management Personal Assistant (EO) and should be read in conjunction with the Civil Service Success Profiles.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.