Our client is an incredibly reputable business based in Leamington Spa that offers a variety of services to individuals or companies. The business specialises in delivering these goods through specialised departments.

Job Purpose:

• To provide administrative support to the Managing Director and the Risk & Compliance Officer.
• To work by the firm’s policies and procedures, maintaining high standards of professionalism expected within a legal practice.

Key Responsibilities:

• Support the firm’s Anti-Money Laundering, Counter-Terrorist Financing, and Anti-Proliferation Financing compliance by auditing file reviews and recording outcomes accurately.
• Monitor and track corrective actions following compliance audits; notify the Risk & Compliance Officer of any overdue actions and maintain records of all findings.
• Assist the Risk & Compliance Officer with file review coordination, ensuring timely completion of reviews and follow-up on all corrective actions by fee earners.
• Produce quarterly matter balance reports via Tikit and liaise with fee earners to ensure reviews are completed and deadlines are met; escalate delays to the Risk & Compliance Officer.
• Record compliance breaches in the firm’s risk register; ensure follow-up and closure of breaches promptly and maintain up-to-date documentation.
• Provide administrative support in preparation for external audits and accreditations.
• Communicate professionally with internal departments to support the effective operation of the compliance function.
• Undertake general administrative duties to ensure smooth departmental operation.

Skills and Experience:

• Previous experience in an administrative role is essential.
• Experience in compliance or within a law firm is desirable, though full training will be provided.
• Confident user of Microsoft Outlook, Word, and Excel; knowledge of Tikit or legal case management systems would be advantageous.
• High level of attention to detail and strong accuracy in record-keeping.
• Well-organised with the ability to manage tasks independently and prioritise effectively.
• Calm, professional, and approachable with excellent communication skills.
• A proactive team player with a flexible and adaptable approach.
• Ability to maintain discretion and confidentiality at all times.

Additional Information

• Working Hours: Mon-Fri, 35 hours per week or Part-Time (minimum 25 hours per week).
• On-site working.
• 23 days annual leave (increasing to 27 days with length of service).
• Office Closure between Christmas and New Year (1 day’s holiday must be allocated).

After Probation

• Private Health Care Scheme.
• EAP for employees and families.
• Death in Service (3x annual salary).

To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Shanelle Bowyer at (phone number removed). Alternatively, connect with us on LinkedIn via the following link: (url removed)/