Overview

The Head of Workplace Solutions - Trust Administration is responsible for managing the JP Morgan Chase Workplace Solutions trust companies - Global Shares Trustee Ireland Limited (GSTIL) and GS Trustee (UK) Limited (GSTUKL). They will work closely with Sales, Customer Relationship Management, Implementations, AML/KYC, Equity Plan Management, Tax Operations, and Reconciliations to coordinate and manage the creation and operation of the individual trusts under these two entities. This role involves taking responsibility for trustee actions on behalf of GSTIL and GSTUKL and ensuring comprehensive oversight of all trust-related activities. The role ensures GSTIL and GSTUKL fulfil all duties as trustee, meeting fiduciary and regulatory requirements.The ideal candidate will possess strong leadership, team management, excellent communication, an understanding of corporate structures and fiduciary responsibility, regulatory compliance expertise, ability to identify conflicts of interest, and a detailed understanding of trust and equity plan management.

Key Responsibilities

Management

Manage the day-to-day operations of GSTIL and GSTUKL

Act as the signatory for GSTIL and GSTUKL for all trusts

Ensure GSTIL and GSTUKL discharge all duties as trustee, ensuring compliance with legal and regulatory requirements and industry best practice

Ensure the trust''s operations comply with the trust deed

Maintain fiduciary responsibility and ensure the trust operates in the best interests of beneficiaries

Develop and implement trust policies and procedures to safeguard beneficiaries’ interests

Maintain meticulous record-keeping and accounting for all trust assets, including separate accounts and regular statements to fulfil fiduciary duties

Ensure all trust activities comply with relevant laws, regulations and company policies

Conduct regular audits and reviews of trust operations to identify and mitigate risks

Liaise with external auditors and regulatory bodies as required (indirect responsibilities)

Collaborate with legal, compliance and client service teams to ensure documentation and agreements are in place (including Trust Deed and Tax Certification)

Board Administration

Implement a governance structure for each trust, maintain minute books, set agendas, document and evidence all Trustee decisions and rationale

Keep minutes as the central record of the trust''s activities and for future decision-making

Document that trustees'' actions are in accordance with the powers and duties in the trust deed

Demonstrate how discretionary powers are exercised in the best interests of beneficiaries

Record that trustees’ decisions are in the beneficiaries’ best interests and not for the company or other parties

Document potential conflicts of interest and how they are addressed or mitigated

Include a review of trust administration fees in the minutes

Document audits or reviews of financial statements and operations

Summarize how participants are informed about key plan aspects and rights

Reference any other key reports or updates provided to the sponsor or stakeholders in the minutes

Accounts and Assets

Oversee opening and management of bank, custodian and brokerage accounts, including signatories and terms

Oversee asset movements within the trust (transfers, sales, dividends) in compliance with legal and regulatory requirements

Ensure asset movements comply with trust agreements and regulatory requirements

Monitor and manage trust assets with documented decisions related to asset management and distribution

Leadership

Lead and develop a team of trust professionals, providing guidance, training and performance management

Represent the trust services function across Workplace Solutions

Registration

With the Company Secretary, ensure the Irish trust entity registration (TCSP) application and renewal are undertaken; investigate similar requirements for the UK

Tax Operations

Review trusts to determine if CRBOT registration is required and implement where necessary

Conduct tax due diligence and risk assessments for new trust arrangements; ensure teams are aware of obligations

Ensure trusts maintain compliance with tax relief requirements as a key benefit of the structures

Plan Management

Coordinate with the EPM team to ensure accurate data updates, record-keeping and reporting of share plan activities related to the trustee

Ensure accurate accounting and reporting of trust assets and generate comprehensive asset reports

Oversee transaction reporting for trust accounts with regular statements/confirmations from broker-dealers

Report transfers of shares to beneficiaries and trust transfers when corporate clients leave

Monitor and report all share trading activities by the trustee, ensuring compliance with the Trust Deed and proper documentation

Termination

Oversee all activities required when a trust client terminates Share Plan Services with Workplace Solutions

Educational/Administrative

The specialized and changing nature of the Employee Benefit Trust practice requires significant time for personal development and training

Training at JPMorgan consists of fiduciary materials, in-house and external seminars, and Proficiency Training courses offered quarterly

The Head of Trust Administration assists in training staff, including performance management and feedback

Required Qualifications, Skills and Capabilities

Bachelor''s Degree required; MBA or other advanced degree is a plus; J.D. preferred

In-depth knowledge of fiduciary products and services, including legal, tax and regulatory requirements

Experience in the Employee Benefit Trust business, either at a corporate fiduciary or a law firm

Solid Client Relationship Management experience

About UsJPMorgan Chase offers innovative financial solutions to consumers, small businesses and clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary and potential incentive compensation. Benefits include comprehensive health care, retirement savings, and other programs. Details about compensation and benefits will be provided during the hiring process.

We are an equal opportunity employer and value diversity and inclusion. We do not discriminate on protected attributes and provide reasonable accommodations as needed. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase and Co. is an Equal Opportunity Employer, including Disability/Veterans

About the TeamJ.P. Morgan Asset and Wealth Management delivers investment management and private banking solutions. Asset Management provides strategies across asset classes; Wealth Management helps individuals and institutions manage wealth goals.

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